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Request A Donation For Lakeside Youth

Donations of funds, goods and services by the non profit El Capitan Stadium Association and Lakeside Rodeo are solely for the benefit of the Youth of Lakeside


Contact the ECSA/Lakeside Rodeo Secretary direct at 619-561-4331 to request to be placed on the Agenda at a ECSA Meeting.


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Requesting a Donation for The Youth of Lakeside

The El Capitan Stadium Association (ECSA) is a non profit organization chartered to benefit the Youth of Lakeside, CA. ECSA additionally conducts business under "The Lakeside Rodeo".

Per our charter, we provide grants, donations, scholarships, services and facility donations that will only directly benefit the Youth of Lakeside.
This is defined as Youth aged 18 and younger who attends school and/or resides in Lakeside, CA.
If your request in general includes youth outside of the Lakeside, CA community, please adjust your requested financial request or services to only reflect the amount or services that will directly benefit the Youth of Lakeside
**We will not offer grants to individuals or groups for religious or political purposes
**We do not fund transportation costs
**We do not fund salaries
**We do fund admission and/or registration fees
**We will not support organizations that discriminate on the basis of race, gender, religion or sexual orientation

When does the Association meet to consider request?

The El Capitan Stadium Association (ECSA) General Membership meets the first and third Wednesday of each month at 7:00 PM PST in the Lakeside Rodeo Hall located at 12584 Mapleview St., Lakeside CA 92040. Exceptions to the regular meeting schedule annually occur in April, May and December. All request for donations and services must be presented at a General Membership meeting. No request for grants, donations, scholarships or services will be accepted via email or postal mail.

Who may present a request for Grants, Donations to include goods and services and/or Facility Donation?

It is preferred that requests for assistance be made by one or more youth representative(s) of the petitioning organizations, groups accompanied by parents, teachers, leaders, and/or administrators. There is no limit on the number of group members who wish to appear in support of the youth presenters in the meeting. In the event that a youth cannot present the request, please have the adult representative state the reason why there are no youth presenting during his/her opening statements.

Is there a dollar limit on what I may request?

On average, request for up to $2,000 are entertained.
In the event that the amount requested exceeds $2,000, the General Membership will hear the request and vote whether to fund the total amount requested.
The Association reserves the right to decline to fund any request for any reason.

How does I or my group arrange to make a request?

Contact the El Capitan Stadium Association Secretary at least 3 weeks prior to the meeting you wish to present your request at. You may contact the Secretary by phone at (61(0 561-4331. Please leave a detailed message with your name, your contact information, and the nature of your request. The Secretary will contact you to arrange your meeting date and time. If you are unable to appear as scheduled, please notify the Secretary at your earliest convenience.

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Presenting Your Request at the Scheduled Meeting

Once you have been approved by the Association Secretary to be placed on the Bi-monthly agenda for a specific meeting date, you must bring the following items with you for your presentation:


If you are representing a group or entity from a LSUSD school, you must have a letter from the Principal to present to the Secretary at the meeting stating the Principal's awareness of your request before the Committee.

If you are presenting for the LSUSD Main Office, you must have a letter from the Superintendent stating his/her awareness of your request.

If you are presenting for a Lakeside Youth sports group or Youth community group, your governing board or leadership must provide a letter stating they are aware of your request. In lieu of a letter, your governing representatives may attend the meeting and be part of your presentation.


Bids

For products or services you are requesting, when possible, you should have 2 to 3 detailed and printed bids for item(s)
In the event you do not have bids, or are required to only use specific District approved vendors, please explain in your presentation.


Bring Multiple Copies of Presentation Packet to Hand Out to Voting Membership

Bring 35 copies of your request packet which you will hand out to the committee at the beginning of your presentation. The presentation packet should include a cover letter stating the group's name, address, the products/items, goods and/or services you are asking for. Attach bids to the cover letter.

No Bids

In the event that you do not have bids, please detail your request in the body of your cover letter and include the total amount your are requesting or what services you are asking for.

Presenters

It is always preferred that youth members of your organization present the request(s). Advisors, teachers, leaders are encouraged to be part of the presentation but the balance of the presentation should be given by youth requesting assistance. Youth presenters may incorporate music, dance, art, song, or other entertaining elements into their presentation if they would like.
You should have someone available to hand out your presentation packets as you begin your presentation or arrange upon arrival for a Member to assist you in handing out your packet (they are happy to assist you).

Presentation Time Limit

Please keep your presentation to 5 minutes if possible.

Questions

Voting membership are given the opportunity to ask your group or representative questions about the request(s).

Some typical questions are:
1) What is your priority of items in your request (which are most important)?
2) What other fundraising has your group or requestor engaged in to earn funds toward your cause?
3) What other sources of support have you applied to (other civic groups, District, sponsors)?
4) How many Lakeside Youth (students, athletes, performers) will benefit from your request?
5) When do you need your request funded?
6) Will the item(s) stay at the school?
7) Will the item(s) be used by class year after year?
8) Can you ensure that the funds we are considering to donate will be used solely for the Youth of Lakeside?
9) Will your group be willing to volunteer at the Rodeo Grounds, most likely during Rodeo weekend in April? (note: we encourage youth to volunteer so that they are aware where the funds we donated are earned)


After Presentation

You are welcome to stay after your presentation to sit through our general business meeting for the balance of the evening. We vote on requests at the end of our meeting.

Notification of Request Results

You will be contacted by the Association Secretary in the week following your request presentation to notify you of decisions, donations or additional information needed by the Voting Membership.

For additional questions or concerns you may have regarding your presentation, please call (619) 561-4331 and leave a message, requesting a call back from Kym Tilton, Association Secretary.







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